Office Administrator
Job Summary
We are looking for a proactive Administrative Assistant to handle daily office operations, support basic financial tasks, and manage office vendors. The ideal candidate is detail-oriented, organized under pressure, and brings positive energy to the workplace. This role involves accounting support, facilities management, and general administrative coordination.
Responsibilities
- Manage basic accounting and financial administration tasks
- Oversee office support, facilities, and inventory tracking
- Coordinate internal team events and provide administrative support
Required Skills
- Minimum 1 year of office administration or bookkeeping experience
- Familiarity with basic accounting and e-banking workflows
- Proficiency in Microsoft Office and Google Workspace
- Strong attention to detail and communication skills
Job Details
Key Responsibilities
1. Basic Accounting & Financial Administration
- Invoicing & AR Tracking: Track and monitor the issuance of client invoices, track payment due dates, and follow up on outstanding balances.
- Accounts Payable & Utilities: Verify, process, and reconcile supplier invoices, company utility bills, and vendor statements.
- E-Banking Assistance: Assist with preparing e-banking transactions, payment batches, and maintaining organized payment records.
- Expense Support: Maintain proper documentation, receipts, and filing for basic bookkeeping auditing purposes.
2. Office Support & Facilities Management
- Vendor & Facility Oversight: Oversee day-to-day office support services, including coordination with cleaners, building management, and parking management offices.
- Asset & Inventory Tracking: Maintain accurate records of company assets, office equipment, pantry supplies, and branded office merchandise.
- Pantry Management: Keep the pantry stocked, organized, and welcoming for employees and visitors.
3. Administrative & Team Coordination
- Event Organization: Assist in planning and executing internal office functions, team celebrations, and company events.
- Ad-Hoc Support: Provide general administrative assistance to management and team leads as needed.
Qualifications & Requirements
- Experience: Minimum 1 year of relevant experience in general office administration or basic bookkeeping.
- Financial Literacy: Familiarity with basic accounting procedures, invoice checking, and standard e-banking workflows.
- Attention to Detail: High accuracy in data entry, invoice reconciliation, and inventory tracking.
- Communication: Good written and verbal communication skills to interface with internal teams, vendors, and building management.
- Tech-Savvy: Proficient in Microsoft Office (Excel, Word) and comfortable adapting to Google Workspace or accounting/admin software.
- Mindset: Self-motivated, resourceful, and capable of balancing high attention to detail with a cheerful, positive, and fun attitude.
- Added Advantages: Candidates living nearby our office location, and able to start work immediately / on short notice.