Training Coordinator
Job Summary
We are looking for a Training Coordinator to manage our corporate training programmes from planning to final reporting, including logistics, HRD Corp paperwork, and on-site support. You will handle client communication, coordinate with vendors, and assist with light HR administrative tasks. This role offers a great opportunity to build valuable skills in programme management and corporate learning.
Responsibilities
- Plan and manage training programmes from start to finish
- Handle logistics including travel, venues, and materials
- Manage HRD Corp eTRiS work, grants, and claims
- Provide on-site support during training sessions
- Communicate with clients and handle training records
Required Skills
- Diploma or degree in HR, Business, Management, or Event Management
- 1-3 years experience in training coordination or event management
- Good written and spoken English and Bahasa Malaysia
- Proficient in Microsoft Office and Google Workspace
- Organized with strong attention to detail
Job Details
The Role We are looking for a Training Coordinator to make our programmes run smoothly, from planning to the final report. You will handle logistics, HRD Corp paperwork and client communication. You will also be at our training sessions, supporting trainers and participants on the day. What You'll Do Training coordination Plan and manage each programme from start to finish: before, during and after training. Arrange trainer flights, hotels, transport, venues, materials and equipment. Work with hotels, vendors and trainers so everything is ready on time. Handle last-minute changes calmly and quickly. On-site support Attend training sessions and support trainers with activities. Help participants and keep the session running on time. Help prepare training materials and activities. HRD Corp administration Manage HRD Corp eTRiS work: grant applications, claim submissions and supporting documents. Track applications and make sure we meet HRD Corp requirements. Guide clients on HRD Corp steps and how to use their levy. Client communication Be the main contact for clients on training arrangements. Keep clients updated and respond to their requests professionally. Records and reports Keep accurate training records, attendance lists and evaluation forms. Prepare post-training feedback reports. Suggest ways to make our coordination work faster and more accurate. HR support (small part of the role) Help with job postings, CV screening and interview scheduling. Keep staff attendance and leave records. Support intern recruitment and onboarding. Why Join Us Facilitation allowance for both weekday and weekend programmes. Meal allowance for weekend work. Transport provided for all work-related travel. Learn how corporate training, leadership and team-building programmes are run. Work with experienced trainers and clients from many industries. A varied role: office work, client contact and time on-site at programmes. Build valuable skills in training support, programme management and HRD Corp. Your work is valued, with room to learn and grow. Requirements What You Need Diploma or degree in Human Resources, Business, Management, Event Management or a related field. 1-3 years of experience in training coordination, event management or HR admin. Willing to travel, work on-site and work some weekends when programmes need it. Good written and spoken English and Bahasa Malaysia. Comfortable speaking with clients and supporting activities in front of groups. Good with Microsoft Office and Google Workspace. Organised, careful with details and able to manage many tasks at once. Good to Have Experience with HRD Corp eTRiS, grant applications and claims. Experience with Lark and MacOS. Able to start immediately or within 1 month.