Account Admin

Your Growth & Impact - Build stronger accounting habits by managing daily transactions, organising digital and physical files, and improving file naming so month-end close runs faster and with fewer questions for the team. - Expand your finance toolkit by producing reconciliations, basic variance checks and clear Excel summaries, while gaining hands-on experience with accounting software used in our day-to-day operations. - Grow your cross-team network through regular coordination with sales, warehouse and suppliers to resolve billing or delivery queries, sharpening your communication and commercial awareness in an FMCG setting. - Own small improvement projects to streamline templates, naming conventions and filing workflows, creating visible efficiencies that reduce repeated errors and save time for colleagues. - Position yourself for the next step by supporting payroll inputs, preparing simple financial schedules and helping with month-end documentation, so you build practical evidence of operational discipline and reliability. Responsibilities Daily Accounting & Records - Process supplier invoices, credit notes and receipts so payables and purchases stay accurate and up to date. - Enter and reconcile daily transactions in Excel and accounting software such as AutoCount, keeping ledgers tidy and searchable. - Maintain both digital and physical filing with consistent file naming and version control to speed month-end queries. - Prepare payment requests and track petty cash, ensuring approvals and supporting documents are complete. Month-End, Reconciliations & Reporting - Own month-end checklists by performing reconciliations and basic variance checks to produce clean schedules. - Compile concise Excel summaries and supporting schedules for the finance lead to review. - Support payroll inputs and month-end documentation so payroll and statutory submissions run smoothly. Stakeholder Coordination & Process Improvement - Liaise with sales, warehouse and suppliers to resolve billing or delivery queries and reduce follow-up time. - Follow up on outstanding invoices and credit notes to improve cash clarity and ageing control. - Lead small improvement tasks like template updates and filing workflows to cut manual steps and repeated errors. - Handle financial documents responsibly, maintaining confidentiality and clear audit trails for internal review. Requirements Qualifications & Experience - Diploma or Degree in Accounting, Finance, Business Administration or a related field. - Minimum 1 to 3 years of relevant experience in accounting, finance administration or accounts payable. - Familiarity with AutoCount is an advantage and will help you hit the ground running. - Experience with e-commerce platforms such as Shopee, Lazada or TikTok Shop is a plus. Hard Skills & Knowledge - Good knowledge of basic accounting principles, invoice processing and supplier reconciliations. - Proficient in Microsoft Excel and the wider Microsoft Office suite for reporting and schedules. - Comfortable using accounting software and producing simple financial schedules for month-end close. - Able to prepare payroll inputs, payment runs and maintain accurate cash records. Soft Skills & Qualities - Strong attention to detail and accuracy when handling invoices and financial data. - Good organisational and time-management skills to meet deadlines independently. - Responsible, honest and trustworthy with confidential company financial documents and payments. - Good communication and coordination skills, with a good command of English; Bahasa Malaysia and/or Mandarin are advantages.