Personal Assistant to Founder
Job Summary
The Personal Assistant provides full-spectrum administrative and personal support to the Founder. This role involves managing schedules, coordinating logistics, and handling business correspondence. The candidate must maintain confidentiality while supporting the Founder in both professional and ad-hoc tasks.
Responsibilities
- Manage Founder's schedule and appointments
- Handle business and personal correspondence
- Coordinate travel and logistics
- Prepare reports and presentations
- Support project coordination
Required Skills
- 2-5 years of PA/EA experience
- Strong organizational skills
- Proficiency in Microsoft Office
- Excellent communication skills
- Discretion and high integrity
Job Details
Key Responsibilities:
- Provide comprehensive administrative and personal support to the Founder
- Manage and coordinate the Founder’s schedule, appointments, and meetings
- Handle correspondence, emails, and calls on behalf of the Founder
- Assist in preparing reports, presentations, and meeting materials
- Coordinate travel arrangements, itineraries, and logistics
- Liaise with internal teams, clients, and external stakeholders
- Support in project coordination and follow-up on key action items
- Assist with personal errands and ad-hoc tasks as required
- Maintain strict confidentiality on all matters
Requirements:
- Diploma or Degree in Business Administration or related field
- Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
- Excellent organisational and time management skills
- Strong communication skills (both written and verbal)
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- High level of discretion, integrity, and professionalism
- Able to multitask, work under pressure, and meet tight deadlines
Good to Have:
- Experience supporting C-level executives or founders
- Mandarin proficiency (if dealing with Mandarin-speaking stakeholders)
- Flexible and willing to travel or work beyond standard hours when required