Property Legal Clerk

Role Purpose As a Property Legal Clerk, you will support the team in managing property-related files, preparing and organising documents, following up on outstanding matters, and ensuring transactions progress smoothly. You will work closely with clients and relevant parties while developing your understanding of property and legal processes. Your Growth & Impact - Gain hands-on experience in property and conveyancing matters. - Develop practical skills in handling legal documents, property files and title-related matters. - Assist with file management, document preparation and follow-ups. - Communicate with clients, banks, developers, solicitors and other relevant parties. - Build your knowledge of property documentation and related procedures. - Develop valuable legal, administrative and communication skills for your future career. Responsibilities Document & File Management - Prepare, organise, and maintain physical and electronic case files for property matters with accurate indexing. - Check documents for completeness, identify missing items, and flag title irregularities to supervising lawyers. - Manage document flow for stamping, registration, and lodgement to ensure timelines are met. - Draft routine letters and forms under supervision for client instructions and official submissions. Conveyancing Support - Perform land and title searches and summarise results for the legal team. - Assist with drafting transfer, charge, and discharge documents following standard templates. - Coordinate with banks, valuers, and surveyors to collect required documentation and responses. - Track key milestones in a case tracker and update stakeholders on progress. Client & Office Coordination - Act as a friendly first point of contact for clients, collecting information and explaining basic procedural steps. - Arrange appointments, follow up on client paperwork, and prepare closing bundles for meetings. - Liaise with land registry and government departments for lodgements and status checks. - Support the team with ad hoc administrative tasks to keep the office functioning smoothly. Requirements Qualifications & Experience - Diploma or Bachelor’s Degree in Law, Legal Studies, Business or other relevant fields. - Fresh graduates and entry-level candidates are welcome to apply. - Previous experience in conveyancing, property or legal administration is an advantage but not required. Hard Skills & Knowledge - Basic understanding of property and conveyancing matters. - Familiarity with legal documentation and filing procedures. - Comfortable using Microsoft Office, email and basic record-keeping systems. - Good document preparation and organisational skills. Soft Skills & Qualities - Strong attention to detail and accuracy. - Good written and verbal communication skills in English and Bahasa Malaysia. - Organised, responsible and able to manage multiple tasks. - Able to work well in a team and communicate professionally with clients and external parties. - Proactive in following up on outstanding matters. - Willing to learn and work in a fast-paced environment. - Mandarin speaking ability is an added advantage.