Senior HR Executive

Employment: Full-time, hybrid Location: Bandar Menjalara, Kepong, Kuala Lumpur Reports to: Chief Operating Officer What you’ll do - Coordinate recruitment from advertisement to offer. Manage hiring for approved roles, screen applications, arrange interviews, keep candidates informed, and track hiring progress. - Make onboarding and offboarding run smoothly. Prepare employment documentation, coordinate equipment and access with the relevant teams, and ensure joining and exit formalities are completed. - Keep employment documents accurate and current. Prepare offer letters, employment contracts, probation confirmations, and other HR correspondence using approved templates and applicable requirements. - Coordinate payroll and statutory administration. Check monthly payroll inputs and work with Finance or the payroll provider on timely processing and submissions for EPF, SOCSO, EIS, and PCB. - Maintain reliable employee records. Keep personnel files, leave records, payroll documentation, and other HR information complete, organised, and confidential. - Keep probation and appraisal cycles on track. Coordinate review schedules, issue templates, follow up with managers, and document outcomes and agreed actions. - Support fair and well-documented employee processes. Assist leadership with performance and disciplinary matters, including correspondence, show-cause letters, and records of proceedings. - Build practical HR policies and processes. Develop and maintain SOPs, policies, and the employee handbook, and clearly communicate approved updates to employees. - Support workforce planning. Track headcount against approved plans and provide clear updates on vacancies, hiring progress, and upcoming people-related actions. - Be a dependable point of contact for employees. Handle questions about policies, payroll, leave, medical claims, and benefits, resolving routine matters and escalating issues appropriately. Why join Atomic Group? - Make a visible contribution. Build HR processes that improve employees’ experience and help managers work more effectively. - Work directly with leadership. Partner with the COO and gain exposure to hiring, workforce planning, and people decisions across the group. - Own a broad HR scope. Apply your generalist experience across the employee lifecycle and develop deeper operational judgment. - Grow with the function. Take on broader people responsibilities as the business and HR needs expand. - Work in a hybrid arrangement, based in Bandar Menjalara, Kepong. Requirements What we’re looking for - At least 3 years of relevant HR generalist experience in Malaysia, with the ability to manage day-to-day HR responsibilities independently. - A Diploma or Bachelor’s degree in Human Resource Management, Business Administration, or a related field. - Working knowledge of Malaysian employment requirements, including the Employment Act 1955 and statutory administration involving EPF, SOCSO, EIS, and PCB/LHDN. - Hands-on experience in payroll processing or payroll coordination, with careful attention to accuracy and deadlines. - Strong organisation and follow-through. You keep records current, spot missing information, and make sure important actions are completed. - Confidence using Microsoft Office or Google Workspace and maintaining organised digital records. - Strong written and spoken English and Bahasa Malaysia, with Mandarin proficiency for internal communication. - Sound judgment, discretion, and integrity when handling confidential employee and business information. - The ability to communicate clearly with employees and managers, handle sensitive conversations professionally, and recognise when to seek guidance. - A practical approach to improving processes and creating structure in a growing organisation. Experience that would be an advantage - Working as the sole or first HR hire in an SME or growing company. - Supporting multiple brands or business units. - Using HRIS or Malaysian payroll software. - Experience in health, wellness, beauty, or FMCG. - Supporting foreign-worker or cross-border employment matters. - Familiarity with industrial relations and domestic inquiry procedures.