Account Admin

Responsibilities Accounting & Reporting - Maintain daily bookkeeping including general ledger entries, bank reconciliations, and petty cash tracking. - Prepare monthly financial summaries and support month-end closing tasks for review by the lead accountant. - Manage accounts payable and receivable, follow up on outstanding invoices, and record supplier payments. - Support simple payroll runs and statutory filings using local payroll procedures. Administrative Operations - Foreigner Work Permit Pre application documents preparations - Oversee office administration such as filing, supplier coordination, and inventory of office supplies. - Handle incoming calls and client emails, routing queries and logging requests for follow up. - Coordinate meetings, prepare basic minutes, and manage travel or delivery arrangements as needed. - Maintain organised physical and digital records for easy retrieval during audits and client requests. Process Improvement & Team Support - Create and update simple templates for invoices, expense claims, and standard operating procedures. - Assist with basic cost tracking and help identify small efficiency gains in routine tasks. - Support colleagues during busy periods, covering reception or bookkeeping tasks to keep operations smooth. - Communicate clearly with external vendors and clients to resolve routine discrepancies and follow up on documents. Requirements Qualifications & Experience - Minimum 2 years of relevant experience in accounting or admin roles, preferably within professional services or small enterprise settings. - Diploma or certificate in Accounting, Finance, or related field is preferred but equivalent work experience is accepted. - Prior exposure to month-end close, invoicing cycles, or basic payroll tasks is required. Hard Skills & Knowledge - Practical experience with MYOB, QuickBooks, or similar accounting software and solid Microsoft Excel skills. - Understanding of basic accounting principles, accounts payable and receivable workflows, and bank reconciliation processes. - Familiarity with local statutory requirements for payroll and invoicing is an advantage. - Comfortable with digital filing, email management, and creating simple templates for daily work. Soft Skills & Qualities - Organised and detail oriented, with the ability to manage multiple small tasks with minimal supervision. - Good communication skills in English and Bahasa Malaysia, both written and spoken. - Problem-solving attitude and willingness to learn new tools and practices to improve team efficiency. - Reliable, proactive, and customer-focused when liaising with clients and vendors.