Internship Admin Executive
Job Summary
The Intern Admin Executive will oversee daily office operations and handle administrative documentation in both English and Mandarin. The role involves supporting HR tasks, managing meeting schedules, and facilitating communication with partners in China. The position requires a detail-oriented individual to ensure smooth administrative workflows across the organization.
Responsibilities
- Oversee daily office operations and administrative functions.
- Manage documentation and translation between Mandarin and English.
- Coordinate meetings, schedules, and travel arrangements.
- Support HR recruitment and onboarding processes.
- Maintain inventory and office compliance standards.
Required Skills
- Fluent in Mandarin and English (Written/Spoken)
- Microsoft Office Suite proficiency
- Strong organizational and multitasking skills
- Time management abilities
- Diploma or Degree in Business/Management
Job Details
Job Description:
- Oversee daily office operations and ensure smooth administrative functions.
- Manage and organize a full range of administrative duties including documentation, filing, record management and correspondence.
- Liaise with clients and partners from China in administrative matters.
- Prepare, manage and translate official documentations such as confidential documents and reports from Mandarin into English.
- Handle correspondence, emails, phone calls and inquiries in Mandarin and English professionally.
- Arrange and manage meetings, schedules and travel arrangements for associates.
- Prepare meeting agendas, take minutes and follow up on action items.
- Maintain inventory of office supplies, stationery and equipment.
- Assist in HR related tasks such as recruitment coordination, onboarding and employee record maintenance.
- Organize and support company events, associate activities and training sessions.
- Draft internal announcements, memos and assist in company communication.
- Ensure compliance with company policies, procedures and administrative standards.
- Monitor and follow up on administrative requests and tasks across different entities to ensure timely completion.
- Coordinate and support daily administrative operations with other subsidiary companies.
- Maintain confidentiality and ensure proper documentation flow within the organization and subsidiaries.
- Continuously identify areas for administrative improvement and suggest efficient solutions.
- Perform ad hoc tasks and other duties as assigned by the Management.
Requirements:
- Diploma or Degree in Business Administration, Management or related field.
- Excellent command of Mandarin and English in both written and spoken are mandatory.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools.
- Strong administrative, organizational, time management and multitasking abilities.
- Responsible, reliable and detail oriented with a positive working attitude.
- Fresh graduates are encouraged to apply and training will be provided.