Junior Event Executive
Job Summary
CloudExpo Sdn Bhd is seeking a Junior Event & Project Executive to plan, coordinate, and execute exhibitions, expos, and brand activations from concept to teardown. The role involves managing logistics, supplier and production coordination, budget control, and on-site execution. Candidates should have at least 1-3 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office.
Responsibilities
- Plan and execute events end-to-end from concept to completion
- Manage event logistics, venue setup, and on-site execution
- Source, compare, and negotiate with vendors and suppliers
- Prepare and track event budgets and financial reconciliations
- Coordinate with clients, designers, and internal teams
Required Skills
- Diploma or above in any field
- 1+ years of experience in events, exhibitions, or brand activations
- Good command of English (spoken and written)
- Proficient in Microsoft Excel, Word, and PowerPoint
- Own transport and able to travel independently
Job Details
About the Role
You'll plan, coordinate and run exhibitions, expos, roadshows, conferences, gala dinners and brand activations from concept to teardown. This is a hands-on role, split between planning in the office and execution on site.
What You'll Do
Event Planning & Execution
- Plan and execute events end to end, from concept to completion
- Manage logistics: venue setup, floor plans, manpower, scheduling and event flow
- Prepare run-of-show (ROS), briefing documents and execution plans
- Conduct site visits for measurements and logistics planning
- Lead on-site setup, live execution and teardown, and troubleshoot issues on the spot
Supplier & Production Management
- Source and compare vendors (AV, stage, LED, lighting, sound, decor, catering, production)
- Negotiate pricing, terms and deliverables
- Monitor production, logistics and installation, and check quality before delivery
Budget & Cost Control
- Prepare and track event budgets against approved allocations
- Handle cost tracking and reconciliation after each event
Client & Team Coordination
- Support your superior in managing client requirements and expectations
- Work with designers, project leads and admin support
- Join meetings and brainstorming sessions to develop project ideas
- Keep communication clear and timely across clients, suppliers and internal teams
Reporting & Documentation
- Prepare project updates, presentation decks and proposals
- Deliver post-event reports: attendance, photos and performance summary
- Keep supplier records, timelines and project files organised
Requirements
Must Have
- Diploma or above in any field
- At least 1 year of experience in events, exhibitions, roadshows or brand activations
- Good command of English (spoken and written)
- Hands-on experience running events from planning through on-site execution
- Experience coordinating vendors (AV, stage, LED, lighting, sound, decor, catering)
- Able to prepare run-of-show (ROS), floor plans and briefing documents
- Able to prepare and track event budgets
- Proficient in Microsoft Excel, Word and PowerPoint
- Own transport and able to travel independently
- Willing to work long hours during peak periods, including weekends and public holidays when required
Preferred
- Able to speak Mandarin
- Able to speak Malay
- Experience with registration and guest check-in systems (Google Forms, QR check-in)
- Experience negotiating with suppliers and comparing quotations
- Experience writing post-event reports and proposals
Personal Qualities
- Calm and quick to solve problems under pressure
- Responsive and clear when communicating with clients, suppliers and the team
- Takes ownership of tasks from start to finish
- Organised, with attention to detail