CEO Personal Assistant

What you’ll do - Manage the CEO’s calendar and priorities. Coordinate appointments, resolve clashes, protect focus time, and ensure each meeting has a clear purpose and the right preparation. - Keep meetings prepared and actions moving. Organise agendas and supporting materials, capture key decisions, and track action items, owners, and deadlines. - Follow through across teams. Coordinate with colleagues across the group, check progress, and flag delays early with concise updates. - Handle communication with good judgment. Screen requests, organise correspondence, direct routine matters to the right person, and recognise when the CEO’s attention or approval is needed. - Coordinate travel and logistics. Arrange transport, accommodation, and itineraries; check the details; and manage changes and expense records within agreed budgets. - Provide practical personal support. Coordinate personal appointments, reservations, and agreed errands, keeping personal and company expenses clearly separate. - Keep information organised and confidential. Maintain reliable records and handle business information, private conversations, and personal details with discretion. - Use AI to improve everyday workflows. Apply AI tools to meeting preparation, document drafting, research, and follow-up tracking, while maintaining accuracy and discretion. Requirements - Relevant experience as a Personal Assistant, Executive Assistant, or in a coordination role supporting a senior leader, founder, or busy executive. - Strong organisation and attention to detail, with a reliable system for tracking commitments and following through. - Clear, professional written and spoken English. Mandarin is an advantage for relevant business communication. - Confidence using calendars, email, documents, spreadsheets, and task-tracking tools, with the ability to learn new systems quickly. - Familiarity with AI tools such as ChatGPT, Claude, or similar platforms, with practical experience using them to draft correspondence, summarise information, research, and organise tasks. - Able to check outputs for accuracy and protect confidential information. - An enthusiastic, proactive approach. You enjoy learning, take initiative, and bring energy to helping the CEO and team get things done. - Good judgment when priorities compete: you can clarify what matters, adapt plans, and raise issues before they become problems. - Confidence to communicate politely and firmly, ask useful questions, and work within agreed approval limits. - Discretion, integrity, and respect for professional boundaries.