Admin Assistant

Job Responsibilities Office Administration - Handle day-to-day general office administration and ensure smooth office operations. - Manage incoming calls, emails, correspondence, courier services and documentation. - Maintain proper filing and organisation of company documents and records. - Prepare letters, forms, reports, spreadsheets and other administrative documents. - Manage office supplies, stationery and pantry requirements. - Coordinate maintenance, servicing and other office-related matters. - Maintain proper records of company assets, equipment and administrative items. Documentation & Coordination - Prepare and organise quotations, purchase orders, delivery orders and other supporting documents when required. - Assist with data entry and maintain accurate records in company systems and spreadsheets. - Coordinate documentation with suppliers, clients and internal departments. - Follow up on outstanding documents, signatures, approvals and administrative matters. - Assist with travel arrangements, accommodation, meetings and appointments when required. - Maintain organised digital and physical filing systems so information can be retrieved easily. Team & Management Support - Provide administrative support to Management, Sales, Operations and other departments. - Coordinate internal meetings, prepare basic meeting arrangements and follow up on administrative requirements. - Assist with employee onboarding administration, staff records and other basic HR documentation when required. - Support company activities, exhibitions, events and internal functions. - Assist with ad-hoc administrative tasks and special projects assigned by management. Job Requirements - SPM, Diploma or equivalent qualification. - 1–3 years of administrative or office support experience is preferred. Fresh graduates with strong organisation and communication skills are welcome to apply. - Good command of written and spoken English and Bahasa Malaysia. - Proficient in Microsoft Word, Excel, PowerPoint and Google Workspace. - Good organisational and time-management skills. - Detail-oriented and careful when handling documentation and data. - Able to prioritise multiple tasks and meet deadlines. - Responsible, dependable and able to work with minimal supervision. - Good interpersonal and communication skills. - Resourceful — willing to find solutions rather than simply wait for instructions. - Comfortable working in a fast-moving SME and project-based environment. - Able to handle confidential company information professionally.