HR Officer
Job Summary
The Human Resources Officer will manage staff records, attendance, payroll processing, and HR administration. The role ensures compliance with Malaysian employment laws and statutory requirements. Candidates must have a relevant degree, HR experience, and proficiency in English and Mandarin.
Responsibilities
- Manage staff records, attendance, leave, and claims
- Handle HR administration, contracts, and license renewals
- Process payroll, OT, and salary listings
- Ensure statutory compliance and manage HR reporting
Required Skills
- Bachelor's Degree in HR or Business Administration
- Minimum 3 years of HR experience
- Knowledge of Malaysian Employment Law
- Proficiency in English and Mandarin
Job Details
Key Responsibilities:
Staff Records & Attendance
- Maintain accurate staff and worker records.
- Track attendance, leave, overtime and claims (medical, advances, monthly).
- Monitor daily attendance and update into systems.
HR Administration Support
- Prepare contracts, loan/advance letters and HR documents.
- Handle staff/worker passes and license renewals (CIDB, OGSP, PORT, JKKP).
- Update employee details into system and files.
- Manage SOCSO/EPF documentation and distribute monthly payslips.
Workforce Support & Logistics
- Coordinate uniforms, PPE orders and stock issues.
- Assist onboarding (thumbprint registration, induction, training).
- Process advances, salary payments and petty cash claims.
- Ensure availability of consignment notes/flyers and support packing list updates.
Payroll & Reporting
- Input salaries (half-month & OT) and prepare salary listings.
- Collect and verify receipts, work gong cards, and vouchers.
- Provide headcount, salary, trip, and overtime reports for management.
- Maintain updates for Shell cards, vehicle allocation, and Touch ’n Go.
Compliance & Employee Services
- Prepare verification letters and manage medical check-up invoices.
- Ensure statutory compliance (SOCSO, EPF, licenses).
- Coordinate training programs and HRDF claims.
- Support employee communication and engagement initiatives.
General HR Duties
- Assist in HR projects, audits and process improvements.
- Provide any other HR and administrative support as and when required.
Job Requirements:
- Bachelor's Degree in Human Resource Management, Business Administration or related field.
- Minimum 3 years of progressive experience in HR.
- Experience with HRMS systems is an added advantage.
- Strong knowledge of Malaysian Employment Law, HR practices and industrial relations.
- Excellent interpersonal, leadership and communication skills with strong organizational, coaching and people development capabilities.
- Able to handle confidential matters with integrity and discretion.
- Proficient in Microsoft Office and HR software systems.
- Excellent communication skills and proficiency in Mandarin and English are compulsory.
- Candidates must be willing to commute and work in Port Klang, Selangor.
- Able to portray positive thinking and handle the company’s human resource matters in an amicable manner.