Project Contract Executive
Job Summary
The Project Contract Executive manages the full lifecycle of construction project contracts, covering pre-contract, post-contract, and close-out phases. This role focuses on cost control, tender documentation, and ensuring contractual compliance across all project stages. The position requires strong collaboration with stakeholders to ensure efficient and cost-effective project delivery.
Responsibilities
- Prepare tender documents, BQ, and cost estimates
- Administer contract compliance and manage variations
- Evaluate subcontractor claims and progress payments
- Coordinate with stakeholders to ensure contractual alignment
Required Skills
- Quantity Surveying or Construction Management degree
- Contract administration experience
- Strong knowledge of procurement and contract law
- Proficiency in Microsoft Excel and project software
Job Details
Key Responsibilities:
Pre-Contract Stage
- Assist in preparation of tender documents, bills of quantities (BQ), and cost estimates.
- Review drawings, specifications, and contract terms to identify project risks and commercial opportunities.
- Support tender evaluation and selection of subcontractors, suppliers, and consultants.
- Participate in negotiation and finalisation of contracts and Letters of Award.
Post-Contract Stage
- Administer and monitor contract compliance and variations (VOs).
- Track project budget, progress claims, interim payments, and final accounts.
- Evaluate and process subcontractor and supplier claims, including measurement of works done.
- Prepare cost comparison and recommendation reports.
- Maintain proper documentation and filing of all contractual correspondences.
Project Coordination
- Liaise with project managers, consultants, suppliers, and subcontractors to ensure project execution aligns with contractual terms.
- Highlight potential contractual issues or disputes and propose mitigation strategies.
- Assist in preparation of project reports, progress updates, and internal reviews.
Requirements:
- Bachelor's Degree/Diploma in Quantity Surveying, Construction Management, Civil Engineering, or related discipline.
- 1–3 years of working experience in contract administration, preferably in the construction, engineering, or property sector. Fresh graduates with internship experience in contract or project management may also be considered.
- Strong knowledge of contract law, tendering, and procurement processes.
- Proficient in Microsoft Excel, Word, and relevant project software.
- Detail-oriented with good analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Able to work independently and handle multiple tasks under pressure.