Executive Assistant Mandarin Speaker
Job Summary
We are seeking a proactive and polished Executive Assistant to support senior executives at a prestigious Private Equity firm in Kuala Lumpur. This role involves managing complex calendars, global travel, and office operations to ensure seamless day-to-day functions. The ideal candidate must possess fluency in both English and Mandarin to bridge communication with the Singapore headquarters.
Responsibilities
- Manage executive calendars and schedules
- Coordinate international travel itineraries
- Oversee daily office administration and supplies
- Assist with corporate event planning
- Provide cross-functional management support
Required Skills
- 3-5 years of Executive Assistant experience
- Fluent in English and Mandarin
- Background in Finance/Private Equity
- Strong attention to detail
- Professional presentation and communication
Job Details
Core Responsibilities:
- Strategic Executive Support: Mastermind complex calendar management, ensuring senior executives are perfectly scheduled, prepared, and on time for all engagements.
- Global Travel Coordination: Seamlessly arrange end-to-end travel itineraries, including international flight schedules, hotel accommodations, and ground transport.
- Event & Project Coordination: Assist in the meticulous planning and flawless execution of key company events, meetings, and corporate gatherings.
- Office Management & Operations: Oversee daily office administration, manage essential supplies, and ensure the KL office reflects the firm's premium standards.
- Management Coverage: Step up to provide seamless support and cross-functional cover for the Executive Office Manager during any absences.
Requirements:
- The Experience: You have 3 to 5 years of proven Executive Assistant experience, specifically supporting C-level or Senior Management.
- Industry Bonus: Previous experience within Private Equity, Investment Banking, or the wider Corporate Finance industry is highly preferred!
- The Communicator: You possess absolute fluency in both English and Mandarin (Chinese) to effectively communicate with regional stakeholders and the Singapore HQ.
- The Professional: You are impeccably well-groomed, highly articulate, and carry yourself with the high level of professionalism expected in a top-tier financial institution.
- The Vibe: You are proactive, detail-oriented, and can anticipate the needs of your executives before they even have to ask.