Senior Administrative Associate
Job Summary
We are seeking a proactive Senior Administrative Associate to serve as the operational backbone of our dynamic team. This role involves managing office infrastructure, vendor relationships, and company assets to ensure seamless daily operations. The position also offers the opportunity to expand into People and Culture support for candidates looking to grow their career in operations and HR.
Responsibilities
- Manage daily office operations and vendor relationships
- Oversee asset lifecycle and inventory management
- Provide administrative support for People & Culture tasks
- Maintain accurate documentation and internal knowledge bases
Required Skills
- 2+ years administrative experience
- M365 proficiency (Outlook, Teams, Excel)
- Basic IT hardware setup
- Strong attention to detail and problem-solving
Job Details
Responsibilities:
Operational & Workplace Management
- Pioneering Seamless Operations: Act as the primary administrative authority, overseeing all daily functions to ensure the office runs with precision.
- Vendor Ecosystem Management: Own the relationship lifecycle for all operational vendors, including purchasing, service contracts, and maintenance.
- Culture & Support Champion: Coordinate logistical support for internal events, meetings, and travel, fostering a positive workplace culture.
- Integrated Support: Provide agile support across general administrative functions, including People & Culture related administrations and documentation.
Asset & Inventory Management
- Asset Lifecycle Coordination: Take ownership of company assets for new joiners and leavers, including physical deployment, collection, and basic setup/resetting of laptops and peripherals.
- Inventory & Supplies Mastery: Proactively manage and audit office inventory (IT peripherals, stationery, and pantry supplies) to ensure the team is always well-stocked.
- Vendor Liaison: Serve as the primary contact for office and IT vendors to resolve hardware or facility issues quickly.
Documentation & Knowledge Sharing
- Master of Records: Maintain meticulously accurate documentation for all assets, software licenses, and user access logs.
- Knowledge Base Builder: Develop and refine internal resources, such as IT setup guides and comprehensive onboarding checklists.
Requirements:
- Experience: Minimum of 2 years of success in a hands-on administrative or office management role.
- Technical Proficiency: Comfortable with basic hardware setup and navigating the M365 environment (Outlook, Teams, Excel).
- Core Skills: Strong attention to detail, proactive problem-solving, and the ability to manage multiple priorities.
- Education: Bachelor's degree in Business Administration, HR, or equivalent practical experience.
- Growth Mindset: A keen interest in learning People & Culture operations and a desire to take on more responsibility as the role evolves.
- Language Skills (Bonus): Ability to speak and write in Mandarin/Chinese is a significant plus.
- Technical Knowledge (Bonus): Familiarity with basic office connectivity (Wi-Fi, VPN) is an added advantage.