Administrative Executive

Requirements: Administration: - Coordinate the maintenance and servicing of office facilities and equipment - Maintain and update the office asset register, including asset tagging and tracking - Collect clients’ e-Invoice information and submit it to management for invoice issuance - Monitor and replenish office stationery, pantry supplies, and other administrative necessities - Manage and maintain administrative records and documentation - Research, evaluate, and procure office equipment and administrative resources based on operational requirements and budget - Prepare letters, quotations, and other business documents as required - Support the directors with scheduling and general administrative tasks Human Resources & Compliance: - Support recruitment activities, including career fairs, candidate screening, interview coordination, and shortlisting candidates for management’s final interview - Plan and prepare materials and logistics for career fairs and recruitment events - Research and monitor matters related to HRD Corp requirements, policies, and initiatives - Coordinate the onboarding process for new employees, including documentation and orientation arrangements - Manage employee offboarding processes, ensuring proper clearance and completion of exit procedures - Check and verify staff timesheets against project assignments each month Client & Project Coordination: - Schedule client meetings, training sessions, and consultant assignments - Maintain and organise project documentation and client files - Follow up with clients on administrative matters such as document collection and billing queries