Senior Event Executive

Responsibilities: - Assist in the end-to-end planning, coordination, production, execution, and management of events and event-related projects. - Support all aspects of event operations, including logistics, registration systems, exhibitor coordination, vendor liaison, floor management, manpower coordination, and on-ground execution. - Act as a key liaison between internal teams, clients, vendors, venues, suppliers, government bodies, non-government bodies, and other stakeholders involved in the event production process. - Coordinate and liaise with event vendors, including sourcing, negotiating quotations, confirming agreements, and ensuring timely delivery of required services. - Assist in obtaining relevant government and non-government event permits, approvals, and supporting documents when required. - Prepare event-related documents such as event proceedings, briefing notes, duty lists, production schedules, collaterals, reports, and other required materials. - Monitor and update event progress to ensure smooth project delivery and client satisfaction. - Report event status, updates, and key matters to the management team. - Assist with onsite event management during rehearsals, setup, event day, and teardown to ensure smooth event proceedings. - Proactively resolve and troubleshoot any issues that arise before, during, or after the event. - Prepare income and expenditure reports, post-event reports, survey forms, and other applicable reports relating to each event. - Propose, brainstorm, and implement ideas to improve event services, workflow, execution quality, and overall client experience. - Ensure each event is executed professionally, smoothly, and in line with the agreed requirements. - Support any ad-hoc event-related tasks assigned, including but not limited to event QR/registration platforms, booth or exhibitor arrangements, floor management, vendor coordination, and operational troubleshooting. - Work on other agency projects when required. Requirements: - Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in a related field. - At least 3-5 years experience in handling virtual or physical events. - Experience in project management with a track record of successful events. - Problem-solving skills and out-of-the-box thinker. - Meticulous attention to detail. - Excellent communication skills in English and Bahasa Melayu (Chinese is a bonus). - Able to multi-task, work independently and work under pressure with minimum supervision. - Must be able to drive a car as a main means of transport.