Accounts Admin Executive
Job Summary
The Accounts cum Admin Executive will oversee daily accounting functions, including AR/AP, payroll, and statutory submissions. This role also involves managing administrative tasks, ensuring organized filing systems, and supporting business operations. The ideal candidate will proactively improve financial workflows and maintain accurate records while ensuring compliance.
Responsibilities
- Manage daily accounting functions (AR, AP, reconciliations)
- Process payroll and statutory submissions
- Prepare financial documents and month-end reports
- Oversee administrative duties and filing systems
- Improve internal financial workflows and controls
Required Skills
- Diploma/Degree in Accounting or Finance
- 2+ years accounting experience
- Proficiency in accounting software (SQL, Xero, etc.)
- Fluent in English and Mandarin
- Strong organizational and detail-oriented skills
Job Details
What You'll Do
Accounting & Finance
- Manage daily accounting functions including Accounts Receivable (AR), Accounts Payable (AP) and bank reconciliations.
- Prepare invoices, official receipts and other accounting documents.
- Prepare bank payment transactions for Director's approval and maintain accurate financial records.
- Process payroll, claims, statutory submissions (EPF, SOCSO, EIS, PCB, SST, etc.) and speaker payouts.
- Assist with monthly financial reporting, month-end closing, and coordinate with external auditor, tax agent and company secretary.
Administration
- Maintain organized filing systems and company records.
- Prepare finance-related documents and support management with administrative matters.
- Handle general administrative duties and ad-hoc assignments.
Business Support
- Assist with financing, banking, government grant and other business-related applications.
- Coordinate with banks, government agencies and external service providers.
- Improve financial workflows, documentation and internal processes to enhance efficiency and accuracy.
- Identify potential risks and proactively strengthen internal controls.
Requirements
- Diploma or Degree in Accounting, Finance or a related field.
- Minimum 2 years of relevant accounting experience; fresh graduates with strong accounting knowledge are encouraged to apply.
- Basic knowledge of full set accounts is preferred.
- Familiar with accounting software such as SQL, AutoCount, Xero or QuickBooks.
- Proficient in Google Workspace, especially Google Sheets and Google Drive.
- Detail-oriented, organized and able to meet deadlines.
- Able to work independently with a strong sense of responsibility and integrity.
- Proactive with good judgment—able to identify discrepancies, flag potential risks and suggest improvements instead of simply following instructions.
- Comfortable handling both accounting and administrative responsibilities.
- Good communication skills in English and Mandarin.