Admin Executive
Job Summary
The Admin Executive serves as the primary point of contact for correspondence and office communications. The role involves managing schedules, organizing confidential filing systems, and preparing professional reports and presentations. Additionally, the position includes coordinating meetings and supporting senior team members with various administrative tasks.
Responsibilities
- Manage correspondence and phone calls
- Maintain filing systems and schedules
- Prepare reports and presentations
- Coordinate meetings and events
Required Skills
- SPM qualification or higher
- Proficiency in MS Office Suite
- Fluency in English and Chinese
- Strong organizational and problem-solving skills
Job Details
Responsibilities:
- Acting as a first point of contact: dealing with correspondence and phone calls
- Reminding the manager/executive of important tasks and deadlines
- Organize a filing system for important and confidential company documents
- Collating and filing expenses
- Prepare reports and presentations with statistical data, as assigned
- Organizing events and conferences
- Handling customer services paperwork
- Calendar & schedule management
- Meeting coordination and minute-taking
- Email drafting and professional communication
Requirements:
- Min. qualification of SPM and above
- Proven work experience related to administrative job or similar role
- Good command in English and Chinese
- Experience with office management software like MS Office (MS Excel and MS Word, MS PowerPoint specifically)
- Strong organization skills with a problem-solving attitude
- Attention to detail and proactive
- Handling virtual meetings (Zoom, Teams)