People Operations Executive
Job Summary
A fast-growing AI technology company is seeking a proactive People Operations Executive to support the growth of engineering and commercial teams. The role involves managing payroll, statutory compliance, employee benefits, recruitment coordination, and onboarding processes. You will contribute to a high-performance culture by improving HR systems, policies, and daily operational workflows.
Responsibilities
- Manage HR operations and employee documentation
- Administer payroll, benefits, and statutory compliance
- Oversee end-to-end recruitment and onboarding
- Support performance management and HR policy development
Required Skills
- 1-3 years HR or payroll experience
- Knowledge of Malaysian Labour Laws
- HRIS and MS Office proficiency
- Strong organizational and communication skills
- Startup work experience
Job Details
Key Responsibilities
Human Resources Operations
- Manage day-to-day HR operations, including maintaining employee records, personnel files, leave administration, and HR documentation.
- Act as the first point of contact for employee HR-related enquiries and provide timely support.
- Assist in developing, reviewing, and maintaining HR policies, procedures, and the employee handbook.
- Support performance management activities, including probation reviews, employee confirmations, and annual performance appraisals.
Compensation & Benefits
- Administer employee claims, medical benefits, and welfare programmes.
- Coordinate employee insurance, benefit enrolments, renewals, and liaise with external service providers.
- Maintain accurate employee benefits records and ensure compliance with company policies.
- Prepare and process monthly payroll accurately and on schedule.
- Compile attendance, overtime, leave, and claims data for payroll processing.
- Manage statutory contributions and submissions, including EPF, SOCSO, EIS, and PCB/LHDN, while ensuring compliance with Malaysian employment regulations.
- Generate payslips and respond professionally to payroll-related enquiries or discrepancies.
Talent Acquisition
- Manage the end-to-end recruitment process, including job postings, resume screening, interview coordination, offer preparation, onboarding, and employee orientation.
- Partner closely with hiring managers and external recruitment agencies or job platforms to attract quality talent.
- Maintain candidate databases and recruitment records while identifying opportunities to improve hiring efficiency and candidate experience.
Requirements
- Bachelor's degree in Human Resources, Business Administration, or related field.
- Prior experience (1–3 years) in HR, payroll, or administrative roles is highly preferred.
- Familiarity with Malaysian HR practices, statutory requirements and labour laws (Employment Act, EPF, SOCSO, etc.)
- Strong organisational, communication, and multitasking skills.
- Proficiency with HRIS/payroll software and Microsoft Office (especially Excel).
- High level of confidentiality, integrity, and attention to detail.
- Prior working experience in a startup.
- Ability to work independently and thrive in a fast-moving environment.
- Good problem-solving mindset with a proactive attitude.
- Comfortable handling sensitive information and complex people's issues.