Marketing Office Coordinator

Key Responsibilities: Administrative & Office Management - Maintain company documents, agreements, and records. - Coordinate office maintenance, repairs, and supplier appointments. - Manage courier arrangements and office supplies. - Liaise with building management and service providers. - Support staff onboarding and administrative setup. Finance & Payment Coordination - Prepare ad hoc invoices and submit supporting documents. - Coordinate client portal submissions. - Process payment requests and maintain payment trackers. - Follow up on payment status and supplier documentation. - Coordinate with outsourced finance and payroll providers. HR & Recruitment Support - Coordinate interview scheduling and candidate communication. - Collect documents for employment contracts and onboarding. - Assist with staff administrative matters. Requirements: - Minimum 2 years working experience in similar capacity. - Good organizational and coordination skills. - Able to manage multiple tasks and deadlines. - Comfortable using Google Workspace (Docs, Sheets, Drive). - Good written and verbal communication skills in English. - Detail-oriented and responsible. - Experience in administration, coordination, marketing support, or office management is an advantage. Nice to Have: - Experience working in an agency, marketing, events, or SME environment. - Familiarity with invoicing systems such as Xero. What Success Looks Like: - Projects and tasks are well organized and completed on time. - Office operations run smoothly. - Vendors, clients, and team members receive timely support. - Marketing activities are properly coordinated. - Administrative and finance documentation is accurate and up to date.