Sales Coordinator
Job Summary
We are looking for a detail-oriented and proactive Sales Coordinator to support our day-to-day business operations. This is a dynamic, multi-functional role that covers logistics coordination, administrative support, basic finance processes, and internal operations. You will work closely with the Sales Director and cross-functional teams to ensure smooth execution of operational and administrative activities.
Responsibilities
- Manage logistics and shipment documentation
- Support AP/AR and finance records
- Assist with HR, onboarding, and admin tasks
- Coordinate with IT vendors and manage office facilities
Required Skills
- 2+ years experience in coordination or admin
- Proficiency in Microsoft Office
- ERP or accounting software knowledge
- Strong communication and multitasking skills
Job Details
Key Responsibilities:
Logistics & Operations:
- Manage purchase orders, invoices, packing lists, and shipment documentation.
- Coordinate with suppliers, warehouses, forwarders, and customers on deliveries.
- Monitor inventory levels, stock movement, and shipment status.
- Maintain accurate records and update systems (ERP, Monday.com).
Finance & Accounts:
- Support accounts payable and receivable processes (AP/AR).
- Track payments, update records, and organize invoices.
- Assist with expense claims and audit documentation.
HR & Administration:
- Support recruitment, onboarding, and employee records management.
- Arrange travel, accommodation, and general administrative matters.
Compliance & IT Coordination:
- Perform basic compliance checks and maintain company records.
- Coordinate with IT vendors on system setup, website, and equipment.
- Assist with onboarding setup for new hires.
Office & Vendor Management:
- Manage office supplies, facilities, and vendor coordination.
- Support meetings, events, and internal administrative activities.
General Support:
- Maintain organized filing systems and documentation.
- Handle calls, emails, visitors, and meeting arrangements.
- Provide overall administrative and operational support as needed.
Requirements:
- Diploma or Degree in any relevant field.
- Minimum 2 years of working experience in coordination, admin, or operations roles.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) (non-negotiable).
- Familiar with ERP or accounting systems (e.g., Xero) is an advantage.
- Strong interpersonal and communication skills.
- Detail-oriented, organized, and able to multitask in a fast-paced environment.