Purchasing Executive F&B
Job Summary
The Purchasing Executive is responsible for managing procurement processes, including supplier coordination, order tracking, and cost-effectiveness. This role involves overseeing documentation for shipments, stock control, and ensuring timely delivery of goods. You will also handle administrative logistics and maintain compliance with company licensing requirements.
Responsibilities
- Manage supplier enquiries and orders
- Monitor delivery schedules and resolve logistical issues
- Handle procurement documentation and stock control
- Ensure cost-effectiveness in product purchasing
- Perform weekly and monthly physical stock counts
Required Skills
- 3-5 years purchasing experience
- Logical and analytical thinking
- Strong follow-up skills
- English and Mandarin proficiency
- Proficiency in procurement administrative systems
Job Details
Responsibilities:
- Outsourcing: Send out enquiry forms to suppliers to order/purchase items and follow up on purchase status.
- Cost Management: Work closely with supplier representatives to ensure cost-effectiveness across all product lines.
- Analysis: Compare product pricing, specifications, and payment terms.
- Order Processing: Handle purchase orders, overseas shipments, and documentation for stock control.
- Operations: Manage quotations, POs, delivery schedules, and invoices.
- Logistics: Monitor delivery schedules to ensure timely arrivals; pursue suppliers for undelivered goods.
- Administration: Maintain Procurement & Admin filing systems, arrange emergency tasks, and resolve logistical hiccups.
- Documentation: Prepare shipping documents (invoices, bills, maintenance).
- Compliance: Liaise with authorities to ensure company licenses are updated.
- Inventory: Monitor and carry out weekly/monthly physical stock counts and report variances.
Requirements:
- Minimum Diploma/Degree in a related field or equivalent.
- 3 to 5 years of experience in a similar position.
- Independent, self-starter, and able to thrive in a fast-paced environment.
- Strong logical thinking, analytical, and follow-up skills.
- 5.5 Days/week (Mon to Fri: 8am - 5pm & Sat: 8am - 12pm - Work from home).
- Ability to communicate in English and Mandarin is an added advantage.