Admin Executive HR

Key Responsibilities: 1. Office Administration - Manage daily office administration activities and ensure smooth office operations. - Maintain office supplies inventory and coordinate purchases when required. - Handle incoming and outgoing correspondence, courier services, and company documents. - Maintain proper filing systems (physical and electronic) for company records. - Coordinate meeting room bookings and office facilities usage. - Support company events, meetings, and staff activities. 2. Facilities & Office Management - Monitor office cleanliness, maintenance, and repair works. - Liaise with building management, contractors, vendors, and service providers. - Manage office utilities, internet services, access cards, keys, and parking allocations. - Coordinate office relocation, renovation, and workspace arrangements when required. - Ensure office facilities are functioning properly and report issues promptly. 3. Company Asset Management - Maintain and update company asset registers. - Coordinate issuance, collection, and tracking of company assets (laptops, phones, access cards, uniforms, etc.). - Conduct periodic asset verification and stock checks. - Ensure proper documentation for asset handover and return. 4. Procurement & Vendor Management - Source quotations and coordinate procurement activities. - Maintain vendor database and service agreements. - Process purchase requests and monitor delivery status. - Ensure procurement complies with company policies and approved budgets. 5. HR Administrative Support - Assist in employee onboarding and offboarding administration. - Prepare employee files and maintain personnel records. - Support HR documentation, letters, and internal communications. - Assist in attendance, leave, and staff records administration. - Support training coordination and employee engagement activities. 6. Compliance & Documentation - Ensure company licenses, permits, and certificates are properly maintained and renewed. - Maintain administrative SOPs, policies, and documentation. - Support audits and compliance exercises by preparing required records. - Ensure confidentiality of company and employee information. 7. Reporting - Prepare monthly administrative reports. - Monitor administrative expenses and budgets. - Maintain records of maintenance, procurement, and asset management activities. - Provide reports and updates to management as required. Requirements: Education: Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, or related field. Experience: Minimum 2–3 years of experience in Administration, HR Administration, or Office Management (Fresh graduates are also encouraged to apply). Experience in facilities management and asset administration is an added advantage. Knowledge: Office administration practices, procurement and vendor management, asset management procedures, HR administrative processes, and Microsoft Office (Excel, Word, PowerPoint). Skills & Competencies: Strong organizational and multitasking skills, good communication and interpersonal skills, attention to detail and accuracy, problem-solving and coordination abilities, ability to work independently, and high level of integrity.