Event Production Executive
Job Summary
The Production Executive is responsible for planning, coordinating, and executing event structures, including stages and custom builds. This role involves managing production logistics, materials, and budgets to ensure impactful and safe event experiences. The position requires a detail-oriented professional capable of overseeing vendors and on-site operations.
Responsibilities
- Plan and oversee event structures (stages, booths, custom builds)
- Manage production logistics and on-site operations
- Prepare cost estimates and control project budgets
- Liaise with suppliers and negotiate deliverables
- Coordinate with internal teams for project execution
Required Skills
- 1-3 years experience in event production
- Knowledge of event materials and build processes
- Budget management and costing skills
- Ability to read technical drawings
- Strong organizational and negotiation skills
Job Details
Key Responsibilities:
Event Production & Execution
- Plan, coordinate, and oversee the production of event structures including stages, booths, trussing, backdrops, flooring, and custom builds.
- Ensure all event setups meet safety, quality, and technical standards.
- Be present on-site during load-in, show days, and dismantling to manage production operations.
Materials & Technical Knowledge
- Possess strong knowledge of event-related materials such as wood, metal, fabric, acrylic, LED, print materials, and modular systems.
- Advise on suitable materials and production methods based on design intent, budget, and venue constraints.
- Work closely with designers, suppliers, and fabricators to ensure feasibility and accuracy.
Costing & Budget Control
- Prepare production cost estimates and quotations.
- Source materials and vendors to achieve the best balance of quality and cost.
- Track production expenses and ensure projects stay within approved budgets.
- Identify cost-saving opportunities without compromising safety or quality.
Vendor & Supplier Management
- Liaise with suppliers, contractors, and technical partners (e.g. fabricators, AV, lighting, rigging, logistics).
- Negotiate pricing, timelines, and deliverables.
- Monitor supplier performance to ensure deadlines and specifications are met.
Project Coordination
- Work closely with account, creative, and operations teams to understand event requirements.
- Develop production schedules and ensure timely delivery of all components.
- Handle permits, venue regulations, and technical requirements where necessary.
Problem Solving & On-Site Management
- Anticipate and resolve production issues quickly and efficiently.
- Adapt to last-minute changes and unexpected challenges during event execution.
- Ensure smooth communication between all production stakeholders on-site.
Requirements & Qualifications
- Diploma or Degree in Event Management, Production, Design, Engineering, or related fields.
- Minimum 1–3 years of experience in event production or related industries (exhibition, staging, fabrication).
- Strong interest and hands-on knowledge of event structures, materials, and build processes.
- Good understanding of production costing and budget management.
- Ability to read technical drawings and understand build specifications.
- Strong organizational, communication, and negotiation skills.
- Willingness to work flexible hours, including nights and weekends during events.
- Ability to work under pressure in fast-paced environments.
Preferred Skills
- Experience with large-scale events, exhibitions, or brand activations.
- Familiarity with venue regulations and safety requirements.
- Basic knowledge of AV, lighting, and rigging is an advantage.
- Problem-solving mindset with strong attention to detail.