Special Project Operations Officer
Job Summary
The Special Project & Operations Officer acts as a primary point of contact for the CEO, managing schedules, communications, and administrative support. The role involves preparing reports, conducting research on special projects, and supporting cross-functional strategic initiatives. Additionally, the position provides operational support to the COO and the wider operations team to ensure organizational efficiency.
Responsibilities
- Manage CEO schedule and communications
- Prepare reports, presentations, and briefs
- Conduct research for special projects
- Support strategic and operational initiatives
- Assist COO and Operations team
Required Skills
- 1-3 years work experience
- Strong organizational skills
- Excellent communication skills
- Microsoft Office proficiency
- Interest in AI and tech tools
Job Details
Key Responsibilities:
- Act as point of contact between CEO and internal / external stakeholders.
- Undertake the task of coordinating the schedules and meetings of the CEO.
- Handle requests and queries for the CEO professionally and appropriately.
- Take accurate and comprehensive notes / minutes at meetings where necessary.
- Preparing Product reports, presentations, and briefs for the CEO.
- Organizing CEO’s travel schedules.
- Conducting or preparing any research on special projects that the CEO may require.
- Support ad-hoc strategic or operational projects assigned by CEO.
- Support cross-functional strategic initiatives involving sales, commercial optimisation, and operational excellence.
- Represent CEO professionally in client meetings, presentations, and business development engagements.
- Maintain a continuous improvement mindset, consistently seeking enhancements across sales, operations, and client management.
- Miscellaneous tasks to support COO and his Operations Team which will vary from time to time and on ad-hoc basis.
Requirements:
- 1-3 years working experience.
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and integrity in handling confidential information and sensitive matters.
- Strong interest and curiosity in using Ai and other technological tools to complete tasks and achieve objectives.