Operations Executive PA
Job Summary
The Operations Executive cum PA to Director will perform comprehensive administrative and secretarial duties to support the operations department. The role involves managing the Director's diary, coordinating meetings, and drafting professional correspondence and reports. Additionally, the candidate will assist the Director in strategic planning, business analysis, and overall office operations.
Responsibilities
- Perform administrative and secretarial duties
- Provide personal assistance to the Operations Director
- Manage diaries and organize meetings
- Draft reports, proposals, and correspondence
- Assist in strategic planning and operations
Required Skills
- Degree in Business or Marketing
- 1+ year of PA/Administrative experience
- Fluent in English, Mandarin, and Bahasa Malaysia
- Strong verbal and written communication
- Computer literate
Job Details
JOB RESPONSIBILITIES:
- Perform full administrative and secretarial duties and corporate matters for operations department.
- Provide full aspects personal assistance to operations director.
- Handle correspondence including phone calls, emails letters, other communication and drafting letter of reply to the correspondence.
- Draft, format and proofread documents, reports, presentation and proposals.
- Managing diaries and organizing meetings and appointments for Director.
- Preparation of notice, agenda, materials and minutes taking for meeting.
- Track meeting outcomes and assist with follow-up actions where required.
- To assist operations director in overall operations, management & marketing planning.
- Liaise with departmental heads and external parties to ensure effective coordination of office and business operation.
- Support operations director in strategic planning, business analysis and daily operations.
- Managing various and hoc requests assigned from time to time by the director.
REQUIREMENTS:
- Degree in Business Administration or Management / Marketing.
- Minimum 1 years of working experience in PA/ Secretary/ Administrative Executive position preferred.
- Required languages: English, Mandarin & Bahasa Malaysia.
- Excellent verbal & written skills.
- Candidates must be able to communicate with Mandarin-speaking local & foreign clients, suppliers, and staff.
- Computer literate.