Senior Operations Specialist
Job Summary
We are seeking a highly disciplined Senior Operations Specialist to manage Central Dealing and Trade Life-Cycle operations in Malaysia. You will oversee end-to-end trade reconciliation, execution, and settlement processes while ensuring regional compliance. This role requires an independent professional capable of working with the Singapore HQ to maintain high operational standards.
Responsibilities
- Execute buy/sell orders and monitor market conditions
- Perform daily trade matching, reconciliations, and resolution of trade breaks
- Manage full settlement processes and corporate actions
- Prepare operational risk reports and maintain compliance with SC and MAS regulations
Required Skills
- 5–7 years of middle/back-office experience
- Strong understanding of capital markets and settlement cycles
- Advanced reconciliation and trade management skills
- High level of autonomy and attention to detail
- Excellent English communication skills
Job Details
Key Responsibilities:
Central Dealing & Execution:
- Execute buy/sell orders for various asset classes (Equities, Fixed Income, or Unit Trusts) in accordance with portfolio manager instructions and fund mandates.
- Monitor market conditions and ensure Best Execution policy compliance.
- Manage relationships with brokers and counterparties to ensure competitive pricing and timely execution.
Trade Reconciliation & Control:
- Perform daily trade matching and reconciliations between internal systems, brokers, and custodian banks.
- Investigate and resolve any trade breaks or discrepancies (price, quantity, or settlement date) within T+1 timelines.
- Ensure the integrity of data within the Portfolio Management System (PMS).
Trade Settlements & Lifecycle Management:
- Oversee the full settlement process, ensuring all trades are confirmed and settled accurately across Malaysian and offshore markets.
- Coordinate with custodians and prime brokers to manage corporate actions, income collection, and proxy voting if required.
- Monitor cash flow movements to ensure sufficient liquidity for trade funding.
Stakeholder Management & Reporting:
- Act as the primary liaison for the Singapore HQ, providing regular operational updates and escalation of critical issues.
- Collaborate with Compliance and Risk teams to ensure all activities adhere to Securities Commission (SC) Malaysia and MAS (Singapore) regulations.
- Prepare monthly operational risk reports and KPI dashboards for regional management.
Technical Qualifications:
- Education: Bachelor’s Degree in Finance, Banking, Economics, or a related field.
- Experience: Minimum of 5–7 years in middle-office or back-office operations within Investment Management or Private Banking.
- Market Knowledge: Strong understanding of the capital markets and global settlement cycles.
Competencies & Soft Skills:
- Independence: Proven ability to work autonomously with minimal local supervision.
- Precision: High attention to detail; a "zero-error" mindset regarding trade data.
- Communication: Excellent command of English (written and verbal) to facilitate clear reporting to the Singapore HQ.
- Adaptability: Ability to manage Singapore/Malaysia market holiday overlaps and regional time-zone coordination.