Personal Assistant
Job Summary
The Personal Assistant to Director provides administrative and management support, including managing calendars, preparing reports, and handling communications. The role requires coordinating tasks, managing domestic and overseas travel, and handling sensitive information with confidentiality. Candidates must have relevant experience, strong organizational skills, and proficiency in multiple languages.
Responsibilities
- Manage Director's calendar and correspondence
- Coordinate tasks and projects follow-up
- Arrange travel and personal assistance
- Handle confidential information
Required Skills
- Diploma or Degree in Business Administration
- 1-3 years experience as PA or EA
- Proficient in Microsoft Office
- Fluent in Mandarin, English, and Malay
Job Details
Administrative & Management Support
- Manage the Director's daily calendar, appointments, meetings, and correspondence.
- Prepare reports, presentations, letters, meeting agendas, and minutes.
- Handle incoming calls, emails, and communications on behalf of the Director.
- Maintain organised filing systems and confidential records.
- Coordinate meetings and liaise with internal departments, clients, and external stakeholders.
Coordination & Follow-Up
- Monitor and follow up on tasks, projects, and instructions assigned by the Director.
- Coordinate with relevant departments to ensure timely updates and completion of pending matters.
- Assist in organising corporate events, business engagements, and other management activities.
Travel & Personal Assistance
- Arrange domestic and overseas travel, including flights, accommodation, transportation, and itineraries.
- Assist with personal appointments, errands, and other arrangements as required.
- Coordinate the Director's personal and professional commitments to ensure effective time management.
- Provide ad-hoc support whenever necessary.
Confidentiality & Professionalism
- Handle sensitive business and personal information with the highest level of confidentiality.
- Exercise sound judgement and discretion when managing communications and sensitive matters.
- Maintain a professional image when representing the Director in dealing with internal and external parties.
Requirements
- Diploma or Degree in Business Administration or a related field.
- Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary.
- Proficient in Microsoft Office applications.
- Good communication and interpersonal skills.
- Excellent organisational, multitasking, and time-management abilities.
- Proactive, detail-oriented, resourceful, and able to work independently.
- High level of integrity, professionalism, and confidentiality.
- Flexible to accommodate work schedule changes when required.
- Proficient in verbal and written communication in Mandarin, English, and Malay.
- Ability to work under pressure and adapt to a fast-paced working environment.
- Willingness to travel when required.