Account Assistant

Your Growth & Impact Develop practical accounting skills by handling full-cycle invoicing and reconciliations for a busy hospitality setting. Expand your hospitality network through regular contact with suppliers, outlets, and front-of-house teams. Strengthen technical ability by working with cloud accounting tools and Excel based reporting. Build career momentum toward senior accounting or finance roles within hospitality management. Gain confidence in month-end routines and vendor payment management that translate across industries. Responsibilities Daily Finance Operations - Process supplier invoices and prepare payments, ensuring timely approvals and accurate coding to cost centres. - Manage customer billing and accounts receivable, follow up on outstanding invoices, and record payments promptly. - Handle petty cash and daily cash reconciliations for retail outlets, matching takings to POS reports. - Support bank transactions and post receipts into the accounting system each day. Records & Reporting - Maintain general ledger entries and file supporting documents in a clear, retrievable way. - Prepare simple month-end schedules such as accounts payable and receivable summaries for the senior accountant. - Run basic Excel reports to show cash flow movements and highlight any variances. - Assist with monthly reconciliations and help prepare documents for external audits when needed. Vendor & Outlet Coordination - Communicate with suppliers to resolve invoice discrepancies and confirm deliveries. - Coordinate with store managers to collect sales data, expense claims, and supplier invoices each week. - Support onboarding of new vendor accounts and keep vendor master data up to date. - Help implement small process improvements to speed up invoice approvals and payments. Requirements Qualifications & Experience - Minimum of 2 years of relevant accounting or finance experience, ideally in hospitality or retail environments. - Diploma or degree in accounting, finance or a related field is preferred but not mandatory with strong practical experience. - Experience supporting month-end tasks and regular reconciliations is expected. - Comfort working in a small team and adapting to peak service periods. Hard Skills & Knowledge - Proven use of Accounts Receivable and Accounts Payable processes in daily operations. - Solid Excel skills for reconciliations and simple reporting, including formulas and pivot basics. - Familiarity with bookkeeping software such as AutoCount or cloud accounting tools. - Basic understanding of bank reconciliations, invoice matching, and cash handling procedures. Soft Skills & Qualities - Good communication for liaising with vendors, outlet teams, and management. - Organised approach with attention to detail and reliable follow-through on tasks. - Calm under pressure during busy service times and month-end periods. - Positive attitude, willingness to learn, and a team player mindset.