Senior Events Executive
Job Summary
We are looking for a proactive and detail-oriented Events Executive to coordinate and execute events from start to finish. You will work closely with vendors, venues, and internal teams to ensure smooth and successful event operations. This role is ideal for someone with a passion for event planning and strong organizational skills.
Responsibilities
- Plan and coordinate events from concept to execution.
- Manage event logistics, venues, suppliers, and budgets.
- Support post-event wrap-up, reporting, and documentation.
Required Skills
- 5+ years in events or project coordination.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office and event tools.
Job Details
Responsibilities
- Plan and coordinate events from concept to execution, ensuring timelines, budgets and deliverables are managed effectively.
- Work closely with clients and internal teams to understand event objectives, requirements and expectations.
- Coordinate with venues, suppliers, contractors and production partners, including sourcing, quotations and scheduling.
- Support the development of event concepts, proposals and presentations together with internal creative and account teams.
- Manage event logistics including venue setup, manpower, equipment, catering, transportation, production materials and other event requirements.
- Conduct site visits, pre-event meetings and rehearsals where required.
- Be hands-on during event setup and on-site execution, troubleshooting issues and ensuring everything runs smoothly.
- Monitor event budgets, supplier costs and project timelines.
- Support post-event wrap-up, including reporting, documentation and supplier coordination.
- Stay updated on event, experiential and activation trends and bring fresh ideas to upcoming projects.
Requirements
- At least 5 years of experience in events, activations, project coordination or a related field. Agency experience is an advantage.
- Able to work independently, take ownership of assigned projects, and manage priorities with minimal supervision.
- Proven experience in event planning, coordination, or project management, preferably in a marketing agency.
- Strong interpersonal and communication skills.
- Excellent organizational skills with the ability to multitask, prioritize tasks, and pay close attention to detail.
- Ability to work under pressure, solve problems on the spot, and make quick, strategic decisions.
- Proficiency in Microsoft Office (Excel & PowerPoint) and event management tools/software.
- Willingness to work flexible hours, including evenings and weekends, based on event schedules.
Why Join Us?
- Hybrid & flexible working arrangement
- Exposure to different brands, campaigns and industries
- Opportunities to contribute ideas, not just execute instructions
- Hands-on experience across different types of events and activations
- Collaborative agency environment with opportunities to learn across teams