Operations Executive Assistant
Job Summary
This role involves aggregating and analyzing weekly sales data to prepare executive reports, as well as manually recording performance metrics with high precision. Additionally, the position requires researching, sourcing, and coordinating frequent corporate events and employee incentive trips within budget. The ideal candidate will provide comprehensive administrative support, process vendor documentation, and manage logistics effectively.
Responsibilities
- Aggregate and analyze weekly sales data for executive reports
- Record and maintain sales figures and performance metrics
- Source and coordinate frequent corporate events and incentive trips
- Negotiate pricing with vendors and manage event budgets
Required Skills
- Diploma or Bachelor's Degree in a related field
- 2–3 years experience in admin support, sales ops, or event planning
- Advanced Microsoft Excel, Google Sheets, and PowerPoint skills
- Strong attention to detail and multi-tasking abilities
- Vendor management and negotiation skills
Job Details
Job Description:
- Aggregate, compile, and analyze weekly sales data, preparing clear reports and visual presentations for the executive team’s Tuesday morning meetings.
- Manually record, verify, and maintain all sales figures and performance metrics submitted by sales agents into the core database with high precision.
- Research, source, and coordinate corporate events and employee incentive trips on a frequent basis (approximately every 1 to 2 months).
- Request and evaluate quotations, negotiate pricing for event venues, equipment rentals, and catering services to ensure events stay within budget.
- Prepare official quotations, process vendor documentation, maintain administrative records, and assist operations as needed.
Requirements:
- Diploma or Bachelor's Degree in Business Administration, Operations, Hospitality, Event Management, or a related field.
- Minimum 2–3 years of proven experience in administrative support, sales operations, or corporate event planning.
- Advanced skills in Microsoft Excel / Google Sheets for data entry and report compilation, along with PowerPoint / Canva for presentation slides.
- Exceptional attention to detail for manual data entry and strong multi-tasking skills to manage routine reporting alongside recurring event logistics.
- Demonstrated ability to liaise with external vendors, negotiate quotations for rentals and food/beverage, and manage event budgets effectively.