Sales Admin Assistant
Job Summary
The Sales Administrator, Coordinator, or Specialist will handle daily office tasks, manage orders, and prepare invoices and reports. They will act as a point of contact for clients, ensure timely deliveries, and maintain accurate sales information. The ideal candidate must have at least 3 years of relevant experience and strong organizational skills.
Responsibilities
- Process orders and check data accuracy
- Prepare purchase orders and invoices
- Liaise with logistics for timely deliveries
- Maintain sales information and update schedules in Excel
- Develop monthly sales reports and statistics
Required Skills
- Minimum Diploma in administrative, Marketing, Sales or relevant field
- Minimum 3 years of work experience as a Sales Administrator or support
- Proficiency in MS Office (MS Word, Excel & PowerPoint)
- Good written and spoken communication in English & Bahasa Malaysia
- Strong organizational, multitasking, and problem-solving skills
Job Details
GENERAL JOB OVERVIEW
Handling office tasks, such as filing, generating reports and presentations for the meeting and ordering spare parts. Prepared invoices on-time to avoid late billed to customers which will result delay in payment received by end of each month.
DUTIES & RESPONSIBILITIES
- Process orders via email or phone
- Check data accuracy in orders and invoices
- Preparing purchase order and referring the price through quotation.
- Preparing invoices via OBM System.
- Contact clients to obtain missing information or answer queries
- Liaise with the Logistics department to ensure timely deliveries
- Maintaining and updating accurate sales related information in MS Excel
- Updating salesperson’s schedules in Excel spreadsheets.
- Develop monthly sales reports & statistic
- Communicate important feedback from customers internally
- Stay up-to-date with new products
- Preparing CIF (Customer Information Form) for any inquiries, upgrading request from customer or termination.
- Preparing purchase order and referring the price through quotation.
- Responsible for any ad hoc tasks assigned from time to time.
- Perform ad-hoc task assigned by supervisor as & when required.
QUALIFICATIONS
- Minimum Diploma holder in administrative, Marketing, Sales or relevant field.
- Proven work experience as a Sales administrator or Sales support (Min. 3 Years)
- Hands on experience with MS Office (MS Word, Excel & PowerPoint).
- Excellent organizational and multitasking skills
- Good communication skill (Both written & speaking) in English & Bahasa Malaysia.
- A team player with high level of dedication
- Ability to work under strict deadlines and pressure