Events Assistant AI
Job Summary
Conference Partners Sdn Bhd is seeking a Conference & Events Assistant to help plan and coordinate events across Asia while learning to integrate AI tools to handle repetitive tasks. The ideal candidate possesses a tech-savvy mindset, strong organizational skills, and professional communication abilities. Responsibilities include event logistics, AI tool integration, client and speaker coordination, practical problem-solving, and marketing support.
Responsibilities
- Plan and coordinate events across Asia
- Integrate AI tools to handle repetitive tasks
- Coordinate with international clients, speakers, and vendors
- Assist with event marketing and promotions
Required Skills
- Tech-savvy mindset with eagerness to learn AI tools
- Strong organizational skills
- Professional communication under pressure
- Multilingual fluency is a strong advantage
Job Details
Location: Petaling Jaya (With WFH flexibility!)
What You’ll Be Doing:
- Event Logistics & Execution: Help plan and coordinate events across Asia, from medical conferences to gala dinners, keeping operations running smoothly on the ground and behind the scenes.
- AI Tool Integration: Learn and use AI tools to handle repetitive tasks—like answering attendee inquiries, drafting initial marketing copy, and updating schedules—so you can focus on higher-level work.
- Client & Speaker Coordination: Serve as a key point of contact for international clients, speakers, and vendors to ensure seamless communication.
- Practical Problem-Solving: Adapt quickly when event plans change and focus on efficient, high-impact solutions to keep projects on track.
- Marketing & Promotions: Assist with event promotion by drafting social posts and digital promo materials using design and writing tools.
What We’re Looking For:
- Tech-Savvy Mindset: Comfortable using standard office software and eager to learn modern tools (e.g., ChatGPT, Claude, Perplexity) to streamline your workflow.
- Strong Organization: Capable of tracking multiple project moving parts and interested in using automation to improve personal productivity.
- Professional Communication: Able to handle fast-paced, high-pressure event days with composure, clear communication, and a guest-first attitude.
- Language Skills: Fluency in multiple languages is a strong advantage given our regional and international scope.