Internship Administrator Assistant
Job Summary
The intern will assist with daily logistics operations, including fleet management and maintenance. Responsibilities include verifying delivery documents, managing returned goods, and ensuring vehicles are well-maintained. Additionally, the role involves processing driver compensation and managing customer billing paperwork.
Responsibilities
- Manage fleet maintenance and safety inspections
- Verify stock against delivery documents
- Process driver compensation and fuel incentives
- Handle customer delivery billing and logistics paperwork
Required Skills
- Logistics coordination
- Fleet maintenance tracking
- Documentation and billing
- Attention to detail
Job Details
Day-to-day tasks required to get goods out the door and handle any immediate delivery issues.
Fleet & Maintenance Management:
- Keeping company delivery vehicles safe, legal, and running efficiently on the road.
- Tracking the distance driven by each vehicle daily or weekly to monitor fuel efficiency and predict service intervals.
- Scheduling routine servicing (like oil changes, brake checks, and tire replacements) to prevent breakdowns.
- Coordinating required regulatory or safety inspections (such as periodic government vehicle checks).
- Renew road tax and insurance.
Driver Compensation & Customer Billing:
- Handles the financial and paperwork side of logistics operations.
- Calculating and verifying trip-based allowances, meals, or distance incentives for the driving crew.
- Processing Delivery Order Billing charges, handling charges to bill the client accurately.
Department Logistics & Verification:
- Checking delivery by the driver to the customer.
- Verify the physical stock count matches the delivery documents before it goes onto the vehicle.
- Managing items that couldn't be delivered, logging the reason (e.g., customer not home, wrong address), and processing the returned stock.
- Other Ad hoc tasks assigned by superior.