HR Assistant

Recruitment Support - Assist with job postings on recruitment platforms and other sourcing channels. - Screen and shortlist candidates based on job requirements. - Coordinate interviews and communicate with candidates on interview arrangements. - Maintain and update recruitment records and candidate information. - Prepare recruitment-related documents and support the onboarding process for new employees. Employee Onboarding & Administration - Prepare documentation for new hires and ensure all required documents are properly completed. - Assist with new employee registration and HR system updates. - Coordinate employee orientation and onboarding arrangements. - Maintain accurate and up-to-date employee personal files and records. - Assist with probation and confirmation documentation. Attendance & Leave Administration - Assist in monitoring employee attendance and leave records. - Follow up with relevant employees or departments on attendance and leave discrepancies. - Update and maintain attendance and leave records in the HR system. - Assist with monthly attendance-related reports and HR records. Training Administration - Assist in coordinating internal and external training programmes. - Liaise with employees, trainers, and departments on training arrangements. - Prepare training materials, attendance lists, forms, and other related documentation. - Maintain accurate training records and supporting documents. - Assist with HRDC-related documentation and administrative matters. Employee Lifecycle Support - Assist with documentation for employee transfers, confirmations, extensions, resignations, and other employee movements. - Prepare and maintain relevant HR forms and records. - Assist with exit clearance and employee offboarding documentation. - Ensure employee records are properly updated throughout the employee lifecycle. HR Documentation & Filing - Maintain proper filing and organisation of employee records and HR documents. - Ensure HR documents are properly recorded, updated, and securely maintained. - Assist in preparing HR letters, forms, reports, and other documentation as required. - Maintain confidentiality of employee and company information. HR Operations Support - Provide administrative support for day-to-day HR operations. - Assist with HR reports, employee data, and information required by management. - Coordinate with other departments on routine HR-related matters. - Support the implementation of HR policies, procedures, and processes. - Assist with HR projects and activities as assigned. Requirements - Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field. - 1–2 years of relevant HR or administrative experience. Fresh graduates with relevant qualifications may also be considered. - Basic understanding of HR processes and employment practices. - Good organisational and administrative skills. - Good attention to detail and accuracy in handling documents and employee records. - Good communication and interpersonal skills. - Proficient in Microsoft Office applications. - Able to handle confidential information professionally. - Able to work independently as well as in a team. - Good command of English and Bahasa Malaysia.