Admin Executive Intern
Job Summary
Support Melvin Tang & Associates by maintaining client policy records, coordinating schedules, and acting as a professional first point of contact for clients. This remote internship is an ideal entry point into financial services for organized fresh graduates who are fluent in English and Chinese. The role involves calendar management, CRM tracking, and providing general administrative support.
Responsibilities
- Consolidate and maintain client policy records
- Coordinate and schedule client appointments via phone, WhatsApp, and email
- Manage and sync consultants’ calendars
- Track outreach and appointment status in CRM
- Prepare presentation materials and social media content
Required Skills
- Fresh graduate, age 21 and above
- Fluent in English and Chinese (spoken and written)
- Contactable by phone and Zoom during working hours
- Reliable internet and a quiet remote workspace
- Meticulous with details and highly organized
Job Details
About the Role
Support Melvin Tang & Associates, a Singapore-based financial consultancy, by keeping client policy records accurate, coordinating schedules, and being a professional first point of contact for clients and prospects. A great entry point into financial services for an organised, people-friendly fresh graduate.
Responsibilities
- Consolidate and maintain accurate client policy records and other holdings across the consultant team
- Reach out to clients and prospects by phone/WhatsApp/email for client scheduling on behalf of FCs
- Manage and sync consultants’ calendars (Google/Apple Calendar), avoiding double-bookings and confirming appointments on time
- Send reminders to FCs and clients on outstanding tasks, upcoming appointments, and follow-ups
- Track outreach and appointment status in a CRM/tracker (e.g. HubSpot), flagging stalled leads or overdue follow-ups
- Liaise professionally with clients to confirm details and reschedule as needed
- Conduct research and prepare presentation materials for client meetings
- Support ad-hoc admin requests from the team lead and FCs
- Edit and prepare social media content
Requirements
- Fresh graduate, age 21 and above
- Fluent in English and Chinese (spoken and written)
- Contactable by phone and Zoom during working hours
- Reliable internet and a quiet remote workspace
Preferred (not required)
- Finance-related internship or coursework
- Marketing or administrative experience
You Are
- Responsible and dependable
- Meticulous with details
- Naturally good at planning and staying organised
Hours & Pay
- 9.00am–6.00pm, Singapore time, Monday–Friday [confirm]
- Fully remote
- RM2,500/month
What We Provide
- An e-SIM for client calls