Internship Admin Assistant
Job Summary
This internship position focuses on supporting daily office operations, administrative documentation, and team coordination. The intern will assist in managing correspondence, maintaining records, and preparing meeting materials. The role is suitable for fresh graduates with strong organizational skills and proficiency in Microsoft Office.
Responsibilities
- Manage daily admin tasks and documentation
- Coordinate meetings and office communication
- Update records and office databases
- Support HR and internal reporting processes
Required Skills
- Diploma or Degree in Business/Management
- Fluent in Mandarin and English
- Proficiency in Microsoft Office
- Strong organizational and multitasking skills
Job Details
Responsibilities:
- Assist with daily administrative tasks such as data entry, filing, photocopying, scanning and documentation.
- Support office operations by managing incoming calls, emails and correspondence.
- Help coordinate meetings, booking appointments and sending reminders.
- Prepare meeting minutes and summarize discussions when required.
- Maintain and update records, databases and office inventories.
- Maintain meeting rooms, office cleanliness and administrative supplies.
- Assist with preparation of reports, presentations and internal memos.
- Compile data for reports, spreadsheets or basic presentation materials.
- Organize and archive digital documents for easy retrieval and compliance.
- Support HR or Admin team during onboarding/offboarding processes.
- Contribute to continuous improvement by suggesting ways to streamline admin processes.
- Handle confidential information with integrity and in accordance with company policies.
- Perform general clerical duties and ad-hoc tasks as assigned by superior.
Requirements:
- Diploma or Degree in Business Administration, Management or related field.
- Excellent command of Mandarin and English in both written and spoken are mandatory.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital communication tools.
- Strong administrative, organizational, time management and multitasking abilities.
- Responsible, reliable and detail oriented with a positive working attitude.
- Fresh graduates are encouraged to apply and training will be provided.