Office Admin Intern
Job Summary
This internship position involves supporting the administrative team in processing customer purchase orders and managing documentation within internal systems. The role requires coordinating with various departments to ensure timely order fulfillment and issue resolution. Interns will also assist with general administrative tasks, record-keeping, and financial document preparation.
Responsibilities
- Process customer purchase orders
- Prepare and verify financial/sales documents
- Monitor order approvals and payment status
- Maintain filing and documentation systems
- Coordinate with internal departments
Required Skills
- Diploma/Bachelor's in Business Administration
- Good communication skills
- Attention to detail
- Microsoft Office proficiency
Job Details
Responsibilities:
- Assist in processing customer Purchase Orders (POs) through the EPO and Galileo systems.
- Prepare, verify, and submit supporting documents, including Proposed Orders, Return Slips, O/R, Payment Summaries, PAF, and Contra documents.
- Monitor and follow up on PO approvals, payment status, and outstanding collections with customers and relevant departments.
- Assist in calculating sales balances and preparing payment requests and sales rebate claims.
- Maintain accurate filing, document compilation, and record updates for future reference.
- Process customer-related transactions such as rental charges, scan sales, listing fees, and vendor changes through the E-System according to company procedures.
- Coordinate with internal departments (Finance, Customer Service, Logistics) and customers to ensure timely order processing and issue resolution.
- Participate in ad-hoc admin tasks.
Requirements:
- Currently pursuing a Diploma/Bachelor’s degree in Business Administration, or any related field.
- Good communication and interpersonal skills.
- High attention to detail and a strong sense of responsibility.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).