Contract Admin

Payment Claims & Certification - Prepare monthly payment certificates and progress claims for clients based on contract terms, project progress, and submission deadlines. - Compile supporting documents such as site measurements, progress reports, contract references, and claim attachments for submission. - Review claim documents, invoice details, quantities, rates, and variation orders to ensure accuracy and completeness. Invoice Verification & Billing Administration - Verify subcontractor invoices against work orders, progress reports, contract terms, and completed works before payment processing. - Process e-invoice self-billing documentation in accordance with company procedures, tax regulations, and statutory compliance requirements. - Review billing records and payment-related documents to identify discrepancies, missing details, or compliance issues. - Highlight billing variances, missing documentation, and contract-related issues for clarification or correction before approval. Documentation & Record Management - Organize and maintain claim files, payment certificates, invoices, and audit documents in both digital and physical formats for easy retrieval. - Prepare contract reports, claim summaries, invoice tracking records, and administrative updates for internal use. - Ensure proper filing and documentation practices in compliance with company standards. Coordination & Communication - Liaise with project teams, subcontractors, suppliers, and internal stakeholders regarding claim status, invoice clarifications, and work completion records. - Support contract administration processes and perform ad-hoc duties assigned by management. Requirements: - Minimum Diploma in Business Administration, Office Management, Quantity Surveying, Construction Management, or related field. - At least 1–2 years of relevant working experience in contract administration, construction, procurement, billing, or related administrative roles. - Experience in construction, renovation, or interior design industry will be an added advantage. - Proficient in Microsoft Excel, Microsoft Word, and office documentation tools. - Strong numerical accuracy and attention to detail in billing, claims, and document verification. - Good understanding of progress claims, subcontractor billing, contract documentation, and invoice processes. - Familiarity with e-invoicing and self-billing compliance is an advantage. - Strong organizational, record management, communication, and coordination skills. - Able to manage deadlines and multiple submissions efficiently. - Responsible, organized, meticulous, and able to work independently.