Personal Assistant Corporate
Job Summary
The Personal Assistant will manage the MD's daily schedule, coordinate meetings, and liaise with high-profile stakeholders including Royal family members and government officials. This role requires managing workflows, project deadlines, and various administrative reports to ensure operational efficiency. The candidate must be prepared to represent the MD in meetings and handle occasional domestic or international travel.
Responsibilities
- Manage MD's daily schedule and appointments
- Review departmental reports for accuracy
- Coordinate meetings and prepare minutes
- Liaise with Royal family and government officials
- Manage corporate image and project deadlines
Required Skills
- Strong communication skills
- Diplomacy and professionalism
- Proactive and resourceful mindset
- Excellent organizational skills
- Ability to travel on short notice
Job Details
Responsibilities:
- Keep track and monitor MD's daily appointment and upcoming program.
- Collect and review all report submitted by each department to ensure accuracy and completeness.
- Assist MD in managing and reviewing all types of files, workflows and project deadlines.
- Arrange and coordinate management and department meetings.
- Prepare meeting agenda and minute meeting.
- Liase and coordinate communications with Royal family members, State and Federal government, and Government Linked Company (GLC).
- Arrange, organize and prepare gifts and posters for the Director, Royal Family members, VIP and VVIP, and clients for any occasion.
- Liase and coordinate communication with the Board of Director and business partners.
- Liase and communicate with overseas clients.
- Represent MD or company in meetings, event or official function, ensure smooth coordination and follow up.
- Maintain and enhance corporate image including overseeing company profile and website.
- Handle matters related to honor and award (Pengurniaan Pingat) as required.
- Assist in adhoc committee duties.
Requirements:
- Able to travel last minute for outstation if needed.
- Good communication skills and manners.
- Outgoing and approachable personality.
- Diplomacy and professionalism.
- Proactive and resourceful.
- Good organization skill.