Account Assistant
Job Summary
The Account Assistant is responsible for managing Accounts Payable processes, including invoice verification, payment scheduling, and statement reconciliation. The role provides essential accounting and administrative support to the finance department to ensure accurate financial records. Candidates will assist with month-end closing activities and various ad-hoc accounting tasks as assigned.
Responsibilities
- Verify and record supplier invoices
- Process supplier payments and schedules
- Perform bank and statement reconciliations
- Support month-end closing activities
- Manage accounting documentation and filing
Required Skills
- Accounting/Finance qualification
- Proficiency in Microsoft Excel
- Knowledge of accounting software
- Strong attention to detail
- Time management and organizational skills
Job Details
Accounts Payable (AP)
- Verify and review supplier invoices to ensure accuracy, completeness, and proper supporting documentation.
- Record supplier invoices accurately and promptly into the accounting system.
- Prepare supplier payment schedules and process payments according to company policies and approval procedures.
- Reconcile supplier statements and resolve discrepancies when required.
- Maintain proper filing and documentation of invoices, payment vouchers, and related accounting records.
- Handle supplier inquiries regarding invoices, payments, and account statements in a professional manner.
- Monitor payment due dates to ensure timely settlement of outstanding balances.
Accounting & Administrative Support
- Assist in maintaining accurate accounting records and financial documentation.
- Support month-end closing activities and account reconciliations.
- Assist in preparing reports and schedules required by management.
- Ensure compliance with company policies and accounting procedures.
- Perform data entry and other accounting-related administrative duties.
- Support ad-hoc assignments and projects as assigned by the Finance Department.
Requirements
Education & Qualifications:
- Certificate, Diploma, or equivalent qualification in Accounting, Finance, or related disciplines.
- Fresh graduates are encouraged to apply.
- Candidates with at least 1 year of accounting experience will have an added advantage.
Experience:
- Minimum 1 year of experience in an accounting or finance-related role is preferred.
- Exposure to Accounts Payable functions is an advantage.
Skills & Competencies:
- Basic understanding of accounting principles and bookkeeping practices.
- Proficient in Microsoft Office applications, particularly Microsoft Excel.
- Familiarity with accounting software is an added advantage.
- Strong attention to detail and accuracy in handling financial records.
- Good organizational and time management skills.
- Ability to work under pressure and meet deadlines.
Personal Attributes:
- Responsible, trustworthy, and highly organized.
- Able to work independently and as part of a team.
- Positive attitude with willingness to learn and grow.
- Strong problem-solving and communication skills.