Project Contract Executive
Job Summary
The Project Contract Executive assists in the full lifecycle of project contracts, from pre-contract tender preparation to post-contract administration. Key responsibilities include monitoring budget compliance, processing subcontractor claims, and ensuring project execution aligns with contractual terms. The role requires a professional with a background in Quantity Surveying or Construction Management to mitigate project risks and support effective procurement.
Responsibilities
- Prepare tender documents and cost estimates
- Administer contract compliance and variations
- Process subcontractor and supplier claims
- Monitor project budgets and progress reports
Required Skills
- Quantity Surveying/Construction Management degree
- 1-3 years contract administration experience
- Knowledge of contract law and procurement
- Proficiency in MS Office and project software
Job Details
Pre-Contract Stage:
- Assist in preparation of tender documents, bills of quantities (BQ), and cost estimates.
- Review drawings, specifications, and contract terms to identify project risks and commercial opportunities.
- Support tender evaluation and selection of subcontractors, suppliers, and consultants.
- Participate in negotiation and finalisation of contracts and Letters of Award.
Post-Contract Stage:
- Administer and monitor contract compliance and variations (VOs).
- Track project budget, progress claims, interim payments, and final accounts.
- Evaluate and process subcontractor and supplier claims, including measurement of works done.
- Prepare cost comparison and recommendation reports.
- Maintain proper documentation and filing of all contractual correspondences.
Project Coordination:
- Liaise with project managers, consultants, suppliers, and subcontractors to ensure project execution aligns with contractual terms.
- Highlight potential contractual issues or disputes and propose mitigation strategies.
- Assist in preparation of project reports, progress updates, and internal reviews.
Requirements:
- Bachelor’s Degree/Diploma in Quantity Surveying, Construction Management, Civil Engineering, or related discipline.
- 1–3 years of working experience in contract administration, preferably in the construction, engineering, or property sector. Fresh graduates with internship experience in contract or project management may also be considered.
- Strong knowledge of contract law, tendering, and procurement processes.
- Proficient in Microsoft Excel, Word, and relevant project software.
- Detail-oriented with good analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Able to work independently and handle multiple tasks under pressure.