Purchasing Executive
Job Summary
The Purchasing Executive is responsible for sourcing materials, negotiating terms, and maintaining strong supplier relationships. This role involves processing purchase requests, managing procurement documentation, and monitoring vendor performance. The position requires ensuring timely delivery of goods while optimizing procurement efficiency.
Responsibilities
- Source materials and negotiate supplier terms
- Process purchase orders and monitor deliveries
- Maintain procurement records and documentation
- Evaluate vendor performance and resolve disputes
Required Skills
- MS Office proficiency
- Procurement/Purchasing experience
- Strong negotiation and communication skills
- Mandarin speaking proficiency
- Project management and organization
Job Details
Responsibilities:
- Identify and evaluate potential suppliers, negotiate terms, and maintain strong supplier relationships.
- Coordinate with suppliers for sourcing materials, price negotiations, and delivery status.
- Process purchase requests, obtain quotations, and issue purchase orders.
- Follow up on deliveries to ensure timely arrival of goods and services.
- Coordinate and evaluate vendors' performance from time to time to ensure they meet company’s requirements and quality standards.
- Preparation of procurement process documentations and purchases transaction reports and records.
- Maintain accurate procurement records, including purchase orders, invoices, and delivery notes.
- Resolve any dispute or issue that arise between contract manufacturers and raw material & packaging suppliers.
- Gathering general market trends, prices, suppliers and competitive information as guidance in gauging effectiveness of sourcing.
- Strengthen mutually beneficial relationships continuously with suppliers and internal departments through enhanced value and meeting with the agreed objectives.
- Perform other related duties and responsibilities as assigned by superiors from time to time.
Requirements:
- Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, or equivalent.
- Required skill(s): MS Office.
- At least 2-3 year(s) of working experience in the related field is required for this position.
- Strong communication, negotiation, coordination, and interpersonal skills.
- Highly organized, detail-oriented, and responsible with strong problem-solving abilities.
- Excellent time management and project management skills, with the ability to handle multiple tasks simultaneously.
- Experience in procurement, purchasing, supply chain, or vendor management is an advantage.
- Preferably Executives specializing in Purchasing or equivalent.
- Able to converse in other languages besides English and Bahasa Melayu is an added advantages. Mandarin-speaker are preferred as the role requires to deal with Chinese suppliers.